Timely credentialing decisions
See bold text below:
A. Initiation of credentialing process. The credentialing process may be initiated by a provider, who either:
(1) provides a completed uniform credentialing form directly to the health carrier; or
(2) notifies the health carrier that the provider is requesting credentialing by the health carrier, that the provider’s completed uniform credentialing form is in electronic format and is available to the health carrier for access via the credentialing form’s website or on-line database, and that the health carrier is requested to obtain the provider’s completed uniform credentialing form.
B. Initial verification upon receipt.
(1) Upon receiving a provider’s request for credentialing or a provider’s completed credentialing form, a health carrier or a health carrier’s agent shall review the application to verify that the application includes all necessary information and documentation that is reasonably related to the information in the application. The health carrier may initially attempt to obtain additional or missing information by informal means including but not limited to fax, telephone, or e-mail.
(2) A health carrier or a health carrier’s agent shall notify the applicant by US certified mail within 10 days of receipt that the request for credentialing has been received, but that if the application is incomplete that the 45-day time period set forth in Subsection C of 188.8.131.52 NMAC shall not commence until the applicant provides all requested information or documentation.
(3) Any request for additional information that has not been met through an informal exchange and remains outstanding at the end of the initial 10-day review period shall also be sent to the provider via the same or separate certified mail within 10 business days of receipt of the application, to include:
(a) a complete and detailed description of all of the information or supporting documentation that is reasonably related to information in the application that the insurer requires to approve or reject the credentialing application; and
(b) the name, address, e-mail, and telephone number of a person who serves as the applicant’s point of contact for completing the credentialing application process; and
(c) notice that if an application remains incomplete and the applicant has been unresponsive to requests for information beyond 45 days, then the health carrier may deny the application for failure to respond and notify the applicant that the application is denied.
C. Timely decision.
(1) Within 45 calendar days of the date of receipt of a request for credentialing, the health carrier or the health carrier’s agent shall:
(a) assess and verify the qualifications of a provider applying to become a participating provider; and
(b) review the application and determine whether to approve or deny the credentialing application.
(2) The health carrier may:
(a) approve the provider for the health carrier’s network for a period of up to three years;
(b) provisionally accept the provider for the health carrier’s network for a period of one-year, or the maximum duration up to one-year as allowed by the health carrier’s accreditation organization; or
(c) deny the provider for the health carrier’s network.
(3) The health carrier’s decision must be issued to the provider in writing by US mail at the physical or mailing address listed in the application, and by e-mail if an e-mail address has been provided.
D. Timing for re-credentialing.
(1) If the credentialing application is approved, re-credentialing verification may not be required more frequently than every three years.
(2) If the application is approved provisionally, then re-credentialing shall be required annually or at the conclusion of the shorter period if required by a health carrier’s accreditation organization and approved by the superintendent.
(3) Nothing in this section shall be construed to require a health carrier to credential or provisionally credential any provider.
(4) Nothing in this section shall be construed to prevent a health carrier from terminating its participation agreement with a provider for cause at any time; regardless of time remaining before re-credentialing is due.
(5) Except as may otherwise be required by a health carrier’s accreditation organization a health carrier may not require a participating provider to be re-credentialed based on:
(a) a change in the provider’s federal tax identification number;
(b) a change in the federal tax identification number of a provider’s employer; or
(c) a change in the provider’s employer, if the new employer:
(i) is a participating provider; or
(ii) also employs other participating providers.
(6) A health carrier may require that a participating provider or the provider’s employer give written notice to the health carrier of a change in the provider’s or the provider’s employer’s federal tax identification number not less than 45 calendar days before the effective date of the change.
E. Accreditation by nationally recognized accrediting entity.
(1) A health carrier may seek a waiver of these credentialing requirements from the superintendent by submitting accreditation by a nationally recognized entity as evidence of compliance with the requirements of this section.
(2) In those instances where a health carrier seeks to meet the requirements of this section through accreditation by a private accrediting entity, the health carrier shall submit to the superintendent the following information:
(a) current standards of the private accrediting entity in order to demonstrate that the entity’s standards meet or exceed the requirements of this rule;
(b) documentation from the private accrediting entity showing that the health carrier has been accredited by the entity; and
(c) a summary of the data and information that was presented to the private accrediting entity by the health carrier and upon which accreditation of the health carrier was based.
(3) The superintendent will determine whether a health carrier that has been accredited by a private accrediting entity and has submitted all of the requisite information has met the requirements of the relevant provisions of this section where comparable standards exist.